Tech Host Guidelines
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In the Zoom format the Tech Host is the HOST, which is enabled using a 6-digit Host Key. As HOST, the Tech Host assigns CO-HOSTS for Chair, Safety, Chat Hosts and Timer for that specific meeting, and is responsible for meeting security settings.
Before the meeting (7:50 AM PST)
• LOG ON to Zoom Meeting
• CLAIM HOST
- In meeting controls click Participants (panel appears on the right)
- Click Claim Host at bottom of Participants List
- Enter HOST KEY (6-digit number)
! Note: Host Key is obtained from the Group Secretary at edrgsecretary@gmail.com or outgoing Tech Host.
• ASSIGN CO-HOSTS: Chair, Chat Host, Safety and Timer (as service members arrive)
- In the meeting controls click Participants (panel appears on the right)
- Hover over the name of the volunteer and click More
-Click Make Co-host
-Host clicks More, then Rename to list Tech Host after name
-Host & Co-hosts will collaborate with Safety Host throughout the meeting to disable cameras, remove participants to waiting room or delete/close chat if inappropriate content appears.
Shortly before the meeting (7:59 AM PST)
• APPLY SECURITY SETTINGS by changing PARTICIPANT SETTINGS
- In meeting controls click Participants (panel appears on the right)
- At the bottom of the panel click More and uncheck Allow Participants to Unmute Themselves
At Meeting Start (8:00AM PST)
• MUTE ALL, coordinating with Chair
- Click Mute All, Chair will need to unmute self.
- In meeting controls click Participants (panel appears on the right)
- At the bottom of the panel click Mute All
- CHAIR will then unmute self to begin reading meeting format.
OPTION – Tech Host to coordinate with Chair on muting & unmuting.
Some Chairs may prefer to mute and unmute participants themselves.
• UNMUTE (and MUTE) attendees as the Chair calls on them to read or share.
-Hover over upper right corner in the Zoom Square OR in the Participants List (right panel) hover over Name
- Click More and in the drop-down menu click Ask to Unmute
- MUTE participants after sharing
- Hover over upper right corner in the Zoom Square OR in the Participants List (right panel) hover over Name
- Click Mute
Throughout the meeting: MUTE anyone who is not sharing & REMOVE anyone from the meeting who is exhibiting inappropriate/crude behavior.
• To MUTE:
- Hover over upper right corner in the Zoom Square OR in the Participants List (right panel) hover over Name
- Click Mute
• To REMOVE attendee:
- Hover over the individual name in the Participant list and/or click on the upper corner of Zoom window and click REMOVE.
Shortly before end of meeting (8:29 AM PST) – for Serenity Prayer
• Change PARTICIPANT SETTINGS
- In meeting controls click Participants (panel appears on the right) - At the bottom of the panel click More and Click Ask all to unmute and Check Allow Participants to Unmute Themselves
At start of after meeting (8:30 AM PST)
• Re-set SECURITY SETTINGS by changing PARTICIPANT SETTINGS
- In meeting controls click Participants (panel appears on the right)
- At the bottom of the panel click More and Uncheck Allow Participants to Unmute Themselves
• As needed RE-ASSIGN CO-HOSTS: Chair and Timer (Chair or Timer may need to leave and request another member to cover Chair or Timer service for 15
min after meeting)
- In the meeting controls click Participants (panel appears on the right)
- Hover over the name of the volunteer and click More
- Click Make Co-host
• MUTE ALL, coordinating with Chair
- Click Mute All, Chair will need to unmute self.
- In meeting controls click Participants (panel appears on the right)
- At the bottom of the panel click Mute All
- CHAIR will then unmute self to begin reading meeting format.
At end of meeting (8:45 AM PST) – for Serenity Prayer
• Change PARTICIPANT SETTINGS
- In meeting controls click Participants (panel appears on the right)
- At the bottom of the panel click More and Click Ask all to unmute and Check Allow Participants to Unmute Themselves
After Serenity Prayer & pause for final goodbyes from group
• END MEETING
- Click red ‘x’ END and click End meeting for all.